IPA's Job Bank

Among the many benefits of membership with the Indiana Paralegal Association is the popular job bank. Members have access to contact information for these positions through the Members Section of the website.  Below we have listed the current openings posted to our job bank. In order to review the listing with contact information, please click here and log in using your email address and password, then click on Members Only, then Paralegal Career Center, then IPA Job Bank.  If you are not a member and would like information on joining the association, please contact membership@indianaparalegals.org for assistance.

Employers and recruiters may post their paralegal job openings with us for the following fees:$50 for a 30-day listing; $75 for a 60-day listing; and $100 for a 90-day listing.  If you would like to list a job opening with us, please contact the Job Bank Director at jobbank@indianaparalegals.org.  Your listing will reach our entire membership. Email your job listing in Word format to the Job Bank Director, and feel free to review the postings below for ideas on preparing your own listing.

Only ads containing a job description considered appropriate for the skill set of a paralegal will be considered for posting.

Current Job Bank Listings    Updated on September 19, 2016

Julie H. Johnson

IPA Job Bank Director


  • 12 Sep 2016 1:54 PM | Julie Johnson (Administrator)

    Indianapolis personal injury law firm seeks a full-time experienced paralegal to assist with managing a large caseload of files.

    Primary Responsibilities:

    Handle files from start to finish.

    Scan and process mail.

    Calendar important dates and deadlines.

    Schedule client meetings, depositions, mediations, etc.

    Draft correspondence, various pleadings, demand letters, medical chronologies, and discovery.

    Interact with clients on the phone and in person.

    Assist attorney with trial preparation.

    Benefits:  Health, Dental, and Vision Insurance 

  • 08 Sep 2016 7:44 AM | Julie Johnson (Administrator)

    Agency is now hiring a Paralegal/Advocacy Specialist. This is a newly developed position that will include a unique blend of serving as the first paralegal for the office of 6 attorneys and conducting investigative work into abuse/neglect cases with our advocacy teams. The person will also monitor a facility on a regular basis to ensure residents have their legal rights respected.

    Paralegal duties will include:

    • Assists attorneys and advocates with case management, documentation, and organization standards.
    • Assists attorneys and advocates with client communication.
    • Assists attorneys and advocates with litigation-related tasks, including but not limited to legal research, preparation of court filings, exhibit preparation, and hearing preparation.
    • Attends weekly case staffing, takes notes on case assignments, drafts declination of service letters for attorney review, and contacts clients whose cases have been accepted.
    • Oversees case opening processes.
    • Oversees agency's documentation retention practices.
    • Assists with data reporting as assigned.
    • Assists on projects as assigned.

    Advocacy Specialist duties will include:

    • Provides technical assistance to other team members on advocacy tactics relating to practice area.
    • Performs essential advocacy work related to monitoring of facilities and conducting investigations.
    • Monitors facilities as assigned.
    • Performs investigations of abuse, neglect, and exploitation as assigned.
    • Serves as a back up to intake advocates as necessary.
    • All other duties as assigned.

    The ideal candidate will have the following knowledge, skills, and abilities:

    • Must be able to manage a heavy work load and work well under pressure.
    • Must be able to manage and organize documents and files.
    • Must have computer skills in word processing and case management software.
    • Experience working for multiple attorneys.
    • Familiarity with disability rights issues and social services a plus.
    • Familiarity with Westlaw legal research tools and related products.
    • Familiarity with sharepoint, database management and report drafting a plus.
    • Experience in use of various office equipment, computer, printers, fax, telephone answering machine.
    • Good interpersonal communication skills.
    • Good organizational skills.
    • Ability to multitask.
    • Ability to manage projects.
    • Excellent oral and written communication skills.
    • Excellent customer service skills.
    • Ability to organize and plan highly detailed multi-functions simultaneously.

  • 31 Aug 2016 4:30 PM | Julie Johnson (Administrator)

    Court is currently accepting applications for a combination Courtroom Deputy Clerk and Case Administrator.   The incumbent has sole responsibility for a large caseload and independently manages cases; monitors document filing and responses to judicial orders; drafts documents and memoranda for review by the Judge; attends court sessions and conferences; assists with proceedings; acts as liaison among the Clerk’s Office, members of the bar, and the Judge; and serves as the primary source of information on scheduling conferences, hearings, trials, and other case processes.

  • 31 Aug 2016 1:40 PM | Julie Johnson (Administrator)

    Job Description

    Downtown law firm is seeking a full-time experienced legal assistant/paralegal who has experience with court filings to add to their team.  This person will open files, perform ownership records verification, litigation support, accounting support and telephone work.  Small claims experience is a plus.  Candidate will also assist in collections.

    Compensation and Benefits

    While we do not provide a group health insurance plan, this law firm will reward your talents with a competitive hourly wage.  You will also receive a benefit package which includes a retirement plan, paid vacation and holidays.  We also provide paid parking convenient to our downtown office.

    Job Requirements

    Any applicant who wishes to be considered must have at least 2 years of paralegal experience.  We are looking for someone who is dependable with strong organizational skills, is detail-oriented and who will represent our firm in a professional manner (we do not make collection calls).  Microsoft Access experience is preferred.

  • 30 Aug 2016 3:24 PM | Julie Johnson (Administrator)

    PRIMARY PURPOSE:  The primary purpose of the Legal Assistant/Paralegal is to assist with the handling of a large caseload of primarily litigation matters.  The ideal candidate will be highly motivated, with some law firm and litigation experience, and will enjoy the opportunity to work with our team at our general practice in downtown Noblesville, Ind.

    The successful candidate’s responsibilities will include, but will not be limited to:
    • Assisting counsel and current staff with managing litigation matters;
    • Drafting correspondence, assisting with client management, opening new physical litigation files and scanning documents into electronic files;
    • Gathering and reviewing relevant documents for the preparation of medical chronologies and demand letters;
    • Reviewing pleadings, correspondence, etc.;
    • Assisting in overall office management, billing, and scheduling.
    • Paralegal Certificate or Bachelor's degree
    • Minimum one (1) year law firm experience
    • Litigation experience preferred;
    • Must possess strong organizational and communication skills;
    • Experience with federal filings and Excel a real plus;
    • Demonstrate an ability to multitask effectively, adhere to deadlines, and be able to work collaboratively within a team as well as autonomously;
    • While we do offer flexible scheduling we are in need of a full-time employee.

  • 26 Aug 2016 8:02 AM | Julie Johnson (Administrator)

    Job Duties and Responsibilities:
    Gathering information and documents responsive to discovery requests in litigated matters.
    Generally assisting management of litigation.
    Responding to inquiries from personnel and outside counsel.
    Researching and investigating a wide range of factual and legal issues.
    Drafting memoranda and correspondence.
    Reviewing and proposing revisions for contracts/leases.
    Maintaining a web-based tracking database for legal matters/issues.

    Minimum Qualifications:
    Paralegal Certificate or Bachelor’s Degree.
    Minimum 3-5 years’ experience.
    Litigation experience required.
    Must possess strong communication skills.
    Demonstrate an ability to multitask effectively, adhere to deadlines, and be able to work collaboratively within a team as well as autonomously.

    This company proudly offers a competitive compensation/benefits package designed to attract & retain key talent & reward job performance. Prospective Associates can expect to receive a competitive, market-based salary offer, variable compensation opportunity, paid vacation, 12 paid holidays, comprehensive premium-free health care coverage including medical, dental, vision & prescription drug benefits. We also offer disability benefits, group & optional life insurance, 401K savings plan & vehicle discount/lease program. They have a recreational center, childcare center & a health & wellness primary care center on site.

  • 25 Aug 2016 8:11 AM | Julie Johnson (Administrator)

    We are a governing body for track & field, long-distance running and race walking, and we are currently seeking an entry level paralegal to assist the legal department at our office in Indianapolis in handling the day to day function of the department.  This paralegal will assist with the tasks the legal department needs to complete by performing the following duties and responsibilities:


    • Review and analyze documents based on company standards.
    • Track the receipt of all contracts and other documents to ensure they are all handled on a timely basis and are continually moving through the review process.
    • Assist with the preparation of and maintenance of correspondence regarding eligibility and citizenship matters, including:

    o   athletes wishing to change allegiance;

    o   athletes requesting no-objection letters for obtaining O-1 and P-1 Visas; and

    o   athletes seeking to join clubs in other countries. 

    • Address issues referred to the legal department, such as contract correspondence, contract related interpretation, and other miscellaneous matters.
    • Accurately interpret legal documents in order to respond to inquiries. 
    • Conduct research projects as assigned.
    • Support the department’s risk management efforts by tracking claims and maintaining claim files.
    • Maintain litigation files.
    • Track department processes in order to provide constant analysis of departmental goals.
    • Complete administrative duties as assigned.


    • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
    • Associate and/or Bachelor’s Degree, with 1 to 3 years experience in corporate legal training in a law firm or other corporate legal setting.
    • Proven verbal and written communication skills.
    • Knowledge of legal documents in a corporate context. 
    • Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. 
    • Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of peers, managers, clients, customers, and the general public. 
    • Ability to solve practical problems and deal with a variety of concrete variables in situations where standardization exits. 
    • Ability to interpret and utilize a variety of instructions furnished in written, oral, diagram, or schedule form.
    • Should have intermediate knowledge and abilities with Microsoft Office (Word, Excel, Access, and Powerpoint).
    • Experience with contract management systems preferred.
    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • 10 Aug 2016 10:55 AM | Julie Johnson (Administrator)

    I am interviewing for a legal assistant and/or paralegal who will work 2 – 5 days per week based on experience and interest.  The individual could work from either my Noblesville or Kokomo law office.  My scope of practice stretches from estate planning, probate, estate and trust administration, business, corporate, real estate, guardianship, adoption and personal injury/wrongful death.  Pay will be commensurate to experience.

  • 05 Aug 2016 7:57 AM | Julie Johnson (Administrator)

    Department:  Trust Legal, Tax & Estates

    Purpose of Position:
    Provides support for Trust Counsel in the Trust Legal, Tax & Estates department.   Incumbent recognizes the value of team dynamics when delivering exceptional customer service.  Incumbent is also responsible for ensuring compliance with Bank policies and regulations.  Independent judgment is required to plan, prioritize, and organize diversified tasks.

    Essential Functions:
    • Assists Trust Counsel by gathering and reviewing trust documents and performing first draft of legal synopses of trust documents for pre-acceptance
    • Assists Trust Counsel by gathering and reviewing trust documents and performing first draft of discretionary action synopses
    • Assists Trust Counsel by preparing first draft of other legal documents such as acceptances, occupancy agreements, releases, etc.
    • Reviews and records “future appointment” documents where Bank is named in a future fiduciary capacity under a trust agreement or will, prepares receipts and correspondence and maintains database for tracking future appointments
    • Works with obituary service to monitor deaths of beneficiaries in funded accounts and settlors/testators in future appointments
    • Assists with marketing events in which Trust Counsel is involved, including monthly attorney gatherings, biennial seminars, etc.
    • Accurately inputs, records and monitors data for recordkeeping
    • Handles miscellaneous administrative/secretarial functions, including but not limited to correspondence, special mailings, photocopying, and filing
    • Generates spreadsheets, forms, and follow-up lists for monitoring activity and for special projects.

    • Paralegal certification from an accredited organization
    • Bachelor’s Degree from an accredited college or university, or comparable mix of education and experience
    • Minimum of five years’ legal experience in a law firm or in-house setting; minimum of two years supporting trust & estates activities is preferred
    • Thorough understanding of trust agreements and wills; prior experience drafting such agreements preferred
    • Proven written and verbal communication skills
    • Ability to problem solve and work independently
    • High degree of accuracy and attention to detail
    • Strong organization and time management skills and ability to prioritize tasks
    • Excellent interpersonal and customer service skills
    • Strong team orientation and demonstrated work ethic
    • Proven computer proficiency with Microsoft applications (e.g. Word, Excel, PowerPoint, Access)

© 2014, Indiana Paralegal Association, Inc. | P.O. Box 441342 | Indianapolis, IN 46244 |

317.686.3141 | info@indianaparalegals.org | technology@indianaparalegals.org

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