IPA's Job Bank

Among the many benefits of membership with the Indiana Paralegal Association is the popular job bank. Members have access to contact information for these positions through the Members Section of the website.  Below we have listed the current openings posted to our job bank. In order to review the listing with contact information, please click here and log in using your email address and password, then click on Members Section, then Paralegal Career Center, then IPA Job Bank.  If you are not a member and would like information on joining the association, please contact membership@indianaparalegals.org for assistance.

Employers and recruiters may post their paralegal job openings with us for the following fees:$50 for a 30-day listing; $75 for a 60-day listing; and $100 for a 90-day listing.  If you would like to list a job opening with us, please contact the Job Bank Director at jobbank@indianaparalegals.org.  Your listing will reach our entire membership. Email your job listing in Word format to the Job Bank Director, and feel free to review the postings below for ideas on preparing your own listing.

Only ads containing a job description considered appropriate for the skill set of a paralegal will be considered for posting.

Current Job Bank Listings    Updated on October 9, 2015

Julie H. Johnson

IPA Job Bank Director


  • 09 Oct 2015 8:09 AM | Julie Johnson (Administrator)

    Part time 10-15 hours per week. Draft pleadings, file with court, and other office administrative tasks. Research and other assignments as skills allow. $15.00 per hour. North Side Location for easy access from all suburbs and city. Solo practitioner with 20 years of experience. Relaxed atmosphere and willing to teach.

  • 05 Oct 2015 3:41 PM | Julie Johnson (Administrator)

    We are a global leader in the consumer packaged foods industry, supplying store brand solutions for the retail and foodservice markets.  Products include zero calorie tabletop sweeteners for hot and cold beverages and granular sweeteners for both tabletop and baking use.  We are also a pioneer in the emerging portable liquid beverage mix category.  Products are manufactured in the USA and distributed throughout the North America, Europe, Central and South America, and the Pacific Rim.


    This position will involve a wide range of legal support for all activities of a multi-national sales and manufacturing organization.  The position will involve work in all such roles including contract management, litigation management, trademarks, patents, employment issues, labeling and advertising review and various import/export matters as they may arise.  Organizational skills will be key for this position as well as a high degree of proficiency with Excel spreadsheets


    • Track and maintain contract enforcement and compliance.
    • Revise or customize confidentiality agreements for legal review or other documents, such as legal correspondence, and organize and maintain documents in paper and electronic filing system.
    • Organize and control workflow and projects between the legal department and the various departments of the organization.
    • Assist in preparation of electronic library systems.
    • Gather and analyze research data, such as statutes, decisions, and legal articles, codes, and documents.
    • Investigate facts and law of cases and search pertinent sources, such as public records, to determine causes of action and to prepare cases or research business issues.
    • Keep and monitor legal volumes to ensure that law library is up-to-date.


    • Must be able to physically perform the functions of climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, and repetitive motions
    • Must be able to sit for extended periods of time and interact with computers, telephone and other electronic media
    • Must possess visual acuity to document company records
    • Must be able to lift 20 pounds
    • Must be able to work extended hours, such as daily overtime and an occasional weekend


    • Certification in paralegal studies at the associates or bachelors level combined with five to ten years of experience in a combination of law firm and corporate legal settings
    • Demonstrated ability to work on multiple projects with minimum supervision is required.
    • Specialized experience in intellectual property, trademark, FDA, and corporate counsel is a plus
    • Demonstrate a very high sense of urgency
    • Demonstrated critical thinking and problem solving skills

    This job description is intended to be a summary of the duties, skills and duties required for the role. It is not intended to be an exhaustive list. Duties will change as the needs of the business change.

  • 02 Oct 2015 12:49 PM | Julie Johnson (Administrator)

    Location-Indianapolis, IN

    Responsible and accountable for coordinating all aspects of the development and entitlement process for projects designated to close Manages post-closing project reporting to the appropriate agencies and internal stakeholders. 

    •Oversee/coordinate activities of internal and external stakeholders to result in closing on all new construction & rehab transactions
    •Timeline preparation and tracking, secure all entitlements (post-allocation zoning issues, site plan approval, etc.), underwriting, relationship and team building / management with internal departments and external partners, etc.
    •Perform, coordinate and / or lead development and entitlement work. Engage and manage 3rd party civil engineers. Coordinate the production of architectural, structural and MEP documents internally with Design Department
    •In charge to lead efforts with some input from Development Analysts to complete reports (Carryover documentation, 10% Test, Pre-8609 inspections, Forms 8609, etc.) to state housing finance agencies and other funding sources as required post-allocation
    •Coordinate with other departments as appropriate to successfully deliver projects that meet or exceed corporate budget expectations
    •Distribute information to construction, finance, property management, legal, and accounting staff when appropriate
    •Work with internal and external groups on site plan.
    •Other duties as assigned

    •Bachelor's degree (B.A./B.S.) or greater preferred
    •2-3 years of real estate experience acceptable, 5 years preferred
    •Paralegal Certificate or Associate Attorney with 2+ years Real Estate experience a real plus; however, a combination of education and experience is acceptable
    •Multi-family development experience required, with Section 42 low-income housing tax credit experience preferred
    •Language Skills - Ability to read, write, interpret and analyze business publications, technical procedures and government regulations.  Ability to write and interpret reports, correspondence and manuals.  Ability to effectively present to groups of people including employees, vendors and the general public.
    •Math Skills - Ability to calculate discounts, interest, bonuses, proportions, percentages, and to apply concepts of algebra and geometry.
    •Reasoning Skills - Ability to solve problems and work with a variety of concrete variables in situations where only general guidelines exist.  Ability to interpret instructions in written, oral, diagram or schedule form.
    •Computer Skills – Intermediate experience with MS Office.
    •Travel-Must be willing to travel as needed to seminars and agency conferences that may be out of state

  • 02 Oct 2015 10:59 AM | Julie Johnson (Administrator)

    Law firm is seeking an experienced business immigration paralegal with at least 2-5 years' experience in employment-based immigration.  The Business Immigration Paralegal will be responsible for providing legal support and paralegal services on a wide variety of moderate to complex legal matters and projects.  Experience in H-1B, O-1, TN, dependent applications, PERM Labor Certification, NIW Physician, and use of Immigration Tracker Software preferred.  Health care related immigration experience is preferred.  Duties will include research, preparation and filing of immigration petitions, and drafting correspondence, as well as case management, calendaring, organization of client files and other administrative initiatives.

    Key Roles and Responsibilities
    • Prepare application forms;
    • Draft correspondence;
    • Gather and organize supporting documentation;
    • Answer client questions concerning timing and process.

    • Paralegal Degree/Certificate
    • Proficient in Microsoft Office (Word, Excel, PowerPoint) and aptitude for quickly learning various other programs
    • Proficient in Immigration Tracker or similar data management software
    • Excellent communication skills – written and oral
    • Excellent organizational and administrative skills
    • Problem-solving, analytical and research skills
    • Detail-oriented with strong organizational and time management skills
    • Ability to handle a variety of assignments simultaneously and willingness to work extra hours as needed
    • Motivated self-starter with a positive attitude
    • Willingness to work both independently and as part of a team in a deadline-driven environment

    NOTE:  This job description is not intended to be all-inclusive.  Employee may perform other related duties as required to meet the ongoing needs of the Firm.

  • 02 Oct 2015 10:55 AM | Julie Johnson (Administrator)

    Law firm focused exclusively on matters specific to health care organizations, seeks a friendly, energetic and experienced paralegal for our downtown Indianapolis office.  A Client Project Paralegal (CPP) will perform a wide variety of administrative duties.  Major duties of a CPP include maintaining a SharePoint database to track and route client projects to attorneys as well as coordinate workflow of projects on a daily basis.  This position primarily supports a client located in the mountain time zone.

    Key Roles and Responsibilities
    • Maintain a SharePoint database to track and route client projects to attorneys.
    • Create new projects and update existing projects in SharePoint.
    • Coordinate workflow of projects.
    • Create reports in SharePoint for attorneys and the client.
    • Effectively communicate and integrate with the client via email and teleconferencing.
    • Assist attorneys with client related matters.
    • Efficiently and thoroughly understand how to use all necessary Firm software.
    • Scheduling and calendar management.
    • Contract drafting and revisions.
    • Other paralegal duties as assigned.

    • Advanced proficiency in SharePoint and Microsoft Outlook with an aptitude for quickly learning various other programs.
    • Ability to communicate with client in a professional manner.
    • Detail-oriented with strong organizational and time management skills.
    • Excellent administrative, writing, grammar and proofreading skills.
    • Ability to express creative ideas clearly, persuasively, effectively and accurately.
    • High level of discretion and confidentiality with the ability to operate under minimal supervision.
    • Ability to work 10:00 a.m. – 7:00 p.m. preferred.  Flexibility is offered.

    Education and Qualifications
    • A Paralegal Degree or Paralegal Certificate is required.
    • Prior law firm experience is a plus.

    NOTE:  This job description is not intended to be all-inclusive.  Employee may perform other related duties as required to meet the ongoing needs of the Firm.

  • 01 Oct 2015 3:04 PM | Julie Johnson (Administrator)

    Licensing management agency is actively seeking an experienced paralegal to join its legal services team in its Indianapolis, Indiana office.  This is a new and immediate opening.  Ideal candidates will have experience working with trademark and copyright owners, agency and licensing agreements, and investigating and responding to potential trademark and copyright infringement claims.

    We are a full service licensing management agency providing services to more than 560 colleges, universities, athletic conferences and special properties nationwide.  These services include:  Full license management, royalty collection and accounting services, legal and trademark search/registration assistance, trademark enforcement/anti-counterfeiting services, and marketing, merchandising and brand development services.

    We are not an agent…we are a partner, and we are there, game day or any day, to help each client achieve their licensing goals. Our team boasts some of the most dynamic and passionate leaders in the industry. Innovation, attention to detail, and our commitment to personalized service has helped hundreds of colleges, universities, athletic conferences and special properties nationwide achieve greater brand awareness and royalty revenues.

    • Assist clients in addressing infringement claims on a timely basis, including fact investigations, which will include direct communication with clients and online research.
    • Draft, finalize, issue, and track cease and desist letters.
    • Manage all enforcement efforts by maintaining a record of all infringement issues that arise, our enforcement efforts, the responses, and recommended next steps.
    • Draft, finalize, and issue agency and license agreements, and manage the agreement process, including generating new agreements, and assisting with creation, amendment, and renewal of agreements.
    • Regularly utilize our licensing software platform to assist team members with infringement and contract matters.
    • Set-up process, which includes gathering necessary information, communicating with clients and licensees regarding infringement and enforcement matters.
    • Assist management team with other legal matters as they arise, and provide administrative support as necessary.

    Supervisory Responsibilities: 

    • Bachelor’s Degree and/or paralegal certificate preferred.
    • Background and understanding of trademark and copyright matters, familiarity with USPTO website, and ability to conduct effective infringement searches online.
    • 1-3 years’ experience as a paralegal; trademark and copyright experience preferred.
    • Must be organized and detail oriented.
    • Demonstrate ability to communicate in a proficient, tactful, and confident manner with team members and third parties.
    • Independent worker, ability to prioritize and complete multiple tasks in a timely manner.
    • Proficient use of software such as Microsoft Excel, Word, and Adobe PDF.

  • 22 Sep 2015 11:52 AM | Julie Johnson (Administrator)

    The Appellate Case Manager has five main responsibilities: (1) accepting documents and filing fees from customers; (2) answering questions from practitioners, paralegals, and the general public concerning appellate filings; (3) processing filings, including preparing Notices of Defect and Notices of Return; (4) opening the mail; and (5) accurately maintaining computerized case histories for appellate cases assigned to them.  The Appellate Case Manager must execute these responsibilities accurately and efficiently, while maintaining case records in organized fashion. The Appellate Case Manager is also responsible for performing related tasks as the Clerk, Deputy Clerk, or Office Administrator may require.  

    Job Requirements:
    • Bachelors degree; Associates degree in secretarial, or paralegal studies, office administration, or data entry; or HS diploma/GED with paralegal experience.
    • Excellent communication skills
    • Exceptional “customer service” orientation
    • Excellent attention to detail
    • High degree of data entry proficiency without errors
    • Thorough understanding of the Indiana Rules of Appellate Procedure and how they apply to the various filings received by Clerk’s Office
    • Ability to deal professionally and tactfully with practitioners, staff attorneys, co-workers, and the general public, even in the face of reciprocal unprofessional or abusive behavior
    • Ability to work quickly and efficiently under pressure and on multiple tasks simultaneously
    • Ability to be physically present in the Main Office during regular business hours
    • Ability to work closely and well with others in a “team”-oriented office environment
    • Proficiency in Microsoft Office Suite®
    • Ability to learn and adapt to new technologies as they are implemented in the Clerk’s Office
    • Ability to lift case bundles and boxes weighing up to 25 pounds, up to 4 feet off of the ground, up to 20 times per day without assistance.

© 2014, Indiana Paralegal Association, Inc. | 125 West Market Street | Suite 300 | Indianapolis, IN 46204

317.686.3141 | info@indianaparalegals.org | technology@indianaparalegals.org

Powered by Wild Apricot Membership Software
Bookmark and Share