IPA's Job Bank

Among the many benefits of membership with the Indiana Paralegal Association is the popular job bank. Members have access to contact information for these positions through the Members Section of the website.  Below we have listed the current openings posted to our job bank. In order to review the listing with contact information, please click here and log in using your email address and password, then click on Members Section, then Paralegal Career Center, then IPA Job Bank.  If you are not a member and would like information on joining the association, please contact membership@indianaparalegals.org for assistance.

Employers and recruiters may post their paralegal job openings with us for the following fees:$50 for a 30-day listing; $75 for a 60-day listing; and $100 for a 90-day listing.  If you would like to list a job opening with us, please contact the Job Bank Director at jobbank@indianaparalegals.org.  Your listing will reach our entire membership. Email your job listing in Word format to the Job Bank Director, and feel free to review the postings below for ideas on preparing your own listing.

Only ads containing a job description considered appropriate for the skill set of a paralegal will be considered for posting.

Current Job Bank Listings    Updated on August 25, 2016

____________________________
Julie H. Johnson

IPA Job Bank Director

jobbank@indianaparalegals.org

  • 25 Aug 2016 8:11 AM | Julie Johnson (Administrator)

    We are a governing body for track & field, long-distance running and race walking, and we are currently seeking an entry level paralegal to assist the legal department at our office in Indianapolis in handling the day to day function of the department.  This paralegal will assist with the tasks the legal department needs to complete by performing the following duties and responsibilities:

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Review and analyze documents based on company standards.
    • Track the receipt of all contracts and other documents to ensure they are all handled on a timely basis and are continually moving through the review process.
    • Assist with the preparation of and maintenance of correspondence regarding eligibility and citizenship matters, including:

    o   athletes wishing to change allegiance;

    o   athletes requesting no-objection letters for obtaining O-1 and P-1 Visas; and

    o   athletes seeking to join clubs in other countries. 

    • Address issues referred to the legal department, such as contract correspondence, contract related interpretation, and other miscellaneous matters.
    • Accurately interpret legal documents in order to respond to inquiries. 
    • Conduct research projects as assigned.
    • Support the department’s risk management efforts by tracking claims and maintaining claim files.
    • Maintain litigation files.
    • Track department processes in order to provide constant analysis of departmental goals.
    • Complete administrative duties as assigned.

    QUALIFICATIONS:

    • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
    • Associate and/or Bachelor’s Degree, with 1 to 3 years experience in corporate legal training in a law firm or other corporate legal setting.
    • Proven verbal and written communication skills.
    • Knowledge of legal documents in a corporate context. 
    • Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. 
    • Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of peers, managers, clients, customers, and the general public. 
    • Ability to solve practical problems and deal with a variety of concrete variables in situations where standardization exits. 
    • Ability to interpret and utilize a variety of instructions furnished in written, oral, diagram, or schedule form.
    • Should have intermediate knowledge and abilities with Microsoft Office (Word, Excel, Access, and Powerpoint).
    • Experience with contract management systems preferred.
    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • 17 Aug 2016 8:37 AM | Julie Johnson (Administrator)

    PRIMARY PURPOSE:  The primary purpose of the Paralegal is to assist in-house counsel with handling a large caseload of litigated and non-litigated matters.  The ideal incumbent will be a highly motivated and experienced Paralegal, preferably with exposure to litigation, and will enjoy the opportunity to work with our dynamic legal team in our downtown Indianapolis headquarters.

    PRINCIPAL RESPONSIBILITIES: 

    The successful candidate’s responsibilities will include, but not be limited to:

    • Assisting internal counsel with managing commercial litigation and addressing non-litigated legal matters involving corporate operations and retail properties throughout the nation. 
    • Responding to inquiries from personnel and outside counsel.
    • Investigating a wide range of factual and legal issues.
    • Gathering information and documents responsive to discovery requests in litigated matters.
    • Drafting memoranda and correspondence.
    • Reviewing and proposing revisions for contracts/leases.
    • Maintaining a web-based matter tracking database for such matters.

    MINIMUM QUALIFICATIONS:

    • Paralegal Certificate or Bachelor's degree
    • Minimum 3-5 years’ experience
    • Litigation experience preferred
    • Must possess strong organizational and communication skills
    • Desire to work in a fast-paced, changing environment
    • Demonstrate an ability to multitask effectively, adhere to deadlines, and be able to work collaboratively within a team as well as autonomously
  • 15 Aug 2016 4:16 PM | Julie Johnson (Administrator)

    Busy, north-central Indiana law firm has immediate opening for full-time paralegal.  Duties include drafting and preparing correspondence, pleadings, discovery and trial exhibits; conducting client consultations; maintaining files, tickler system and calendars.  Qualified candidate should have a strong work ethic including punctuality, self-motivation, and multi-task abilities; be able to work independently and as part of the team; interact closely with clients and attorneys; have good oral and written communication skills; give attention to detail; and work well under deadlines.  Prior family law experience preferred but not required.  Salary negotiable.

  • 10 Aug 2016 10:55 AM | Julie Johnson (Administrator)

    I am interviewing for a legal assistant and/or paralegal who will work 2 – 5 days per week based on experience and interest.  The individual could work from either my Noblesville or Kokomo law office.  My scope of practice stretches from estate planning, probate, estate and trust administration, business, corporate, real estate, guardianship, adoption and personal injury/wrongful death.  Pay will be commensurate to experience.

  • 05 Aug 2016 3:20 PM | Julie Johnson (Administrator)

    A community defender organization is accepting applications for the temporary position of paralegal.  This organization is not an agency of the federal government, staff members are not federal employees.  We provide legal representation and criminal defense services to individuals charged with federal crimes who are financially unable to retain counsel.

    Job Description:  The paralegal will work exclusively on a single murder/death penalty case.  No client contact is anticipated.  The paralegal will be responsible for reviewing approximately 90,000 pages of case documents in an electronic database format.  The paralegal will review these documents and organize them in appropriate files.  The successful candidate must be a self-starter with excellent organization skills.  Familiarity and past experience with Summation valuable.  Work may be conducted in our office or elsewhere.

    Requirements and Qualifications:  To qualify for this position applicants must possess a paralegal certificate with relevant job experience or a bachelors degree with a commitment to criminal defense work and equal justice under the law.

    Salary:  This is a temporary position.  Salary is $20/hour.  No benefits are included.  It is anticipated the position will last 3-4 months.

  • 05 Aug 2016 7:57 AM | Julie Johnson (Administrator)

    Department:  Trust Legal, Tax & Estates

    Purpose of Position:
    Provides support for Trust Counsel in the Trust Legal, Tax & Estates department.   Incumbent recognizes the value of team dynamics when delivering exceptional customer service.  Incumbent is also responsible for ensuring compliance with Bank policies and regulations.  Independent judgment is required to plan, prioritize, and organize diversified tasks.

    Essential Functions:
    • Assists Trust Counsel by gathering and reviewing trust documents and performing first draft of legal synopses of trust documents for pre-acceptance
    • Assists Trust Counsel by gathering and reviewing trust documents and performing first draft of discretionary action synopses
    • Assists Trust Counsel by preparing first draft of other legal documents such as acceptances, occupancy agreements, releases, etc.
    • Reviews and records “future appointment” documents where Bank is named in a future fiduciary capacity under a trust agreement or will, prepares receipts and correspondence and maintains database for tracking future appointments
    • Works with obituary service to monitor deaths of beneficiaries in funded accounts and settlors/testators in future appointments
    • Assists with marketing events in which Trust Counsel is involved, including monthly attorney gatherings, biennial seminars, etc.
    • Accurately inputs, records and monitors data for recordkeeping
    • Handles miscellaneous administrative/secretarial functions, including but not limited to correspondence, special mailings, photocopying, and filing
    • Generates spreadsheets, forms, and follow-up lists for monitoring activity and for special projects.

    Requirements:
    • Paralegal certification from an accredited organization
    • Bachelor’s Degree from an accredited college or university, or comparable mix of education and experience
    • Minimum of five years’ legal experience in a law firm or in-house setting; minimum of two years supporting trust & estates activities is preferred
    • Thorough understanding of trust agreements and wills; prior experience drafting such agreements preferred
    • Proven written and verbal communication skills
    • Ability to problem solve and work independently
    • High degree of accuracy and attention to detail
    • Strong organization and time management skills and ability to prioritize tasks
    • Excellent interpersonal and customer service skills
    • Strong team orientation and demonstrated work ethic
    • Proven computer proficiency with Microsoft applications (e.g. Word, Excel, PowerPoint, Access)

  • 26 Jul 2016 2:48 PM | Julie Johnson (Administrator)

    Position Summary:

    Assists Trust and Estate Associates in account management services to clients through the development and delivery of strategic planning initiatives. Maintains contact with clients to administer estates, trusts and agency accounts. Reviews wills, trust and other legal documents to assist with carrying out all requirements.

    Job Duties & Responsibilities:

    ● Assists Trust and Estate Specialists as well as other department associates with guiding clients by responding to changes in their lives during the estate administration and trust termination process.

    ● Administers immediate and long-term trust and estate strategies.

    ● Assists Trust and Estate Specialists, Associates and Estate Planners with estate documents and structures (e.g.  wills, trusts, partnership agreements, irrevocable life insurance trusts, etc.).

    ● Provides administrative, clerical and technical support to the estate/trust settlement team and department associates, including but not limited to bill payment, recipient and statement set up, cash and security distributions and account opening/closing.

    ● Assists with creation of basic documents for accounts for change of fiduciary, waivers of appraisal, indemnification from valuation, etc.

    ● Participates in securing and managing real and personal property assets of estates and/or trusts.

    ● Ensures the financial policies, procedures, and internal controls comply with SEC reporting requirements, including Sarbanes-Oxley, to include best practices.

    ● Current working knowledge of tasks to be performed for each client and open items.

    ● Provides and/or oversees support activities, including answering telephones; resolving problems and inquiries of visitors; reviewing and controlling incoming and outgoing correspondence; and following up on departmental commitments.

    ● Schedules appointments, maintains calendar, and schedules and coordinates meetings, events and/or travel arrangements. 

    ● Establishes, updates, and maintains files, inventories and records and implements and maintains data management systems, as required.

    ● Facilitates a professional and ethical manner that is beyond reproach.

    ● Provides flexible, friendly and proactive service to clients.

    ● Participates in special projects as needed.

    Knowledge Skills and Abilities:

    ● Principles, practices and procedures of accounting including SEC reporting requirements, including Sarbanes-Oxley, to include best practices.

    ● Trust administration and estate settlement principles and theories knowledge.

    ● Working knowledge of Trust documents and Wills/Codicils used in estate planning; including tax liability reporting concepts, practices and procedures.

    ● Investment concepts, practices and procedures used in the securities industry.

    ● The Microsoft Office Suite of products.

    ● Providing appropriate recommendations for resolution of administrative issues pertaining to Trust and Estate administration.

    ● Preparing clear, effective, and professional presentations.

    ● Project management sufficient to successfully complete long and short-term projects.

    ● Active listening, giving full attention to clients and taking the time to understand the points being made by asking questions as appropriate and listening to responses.

    ● Verbal and written communication skills sufficient to prepare written and verbal presentations to senior management, co-workers and service providers.

    ● Communication skills and professional demeanor to interact with all levels of management, other associates and counterparts at other firms.

    Job Requirements:

    Four year undergraduate degree in finance or related field and/or paralegal degree/certificate from accredited institution with minimum of 3-5 years' experience in estate settlement and trust related work preferred.
     

  • 29 Jun 2016 8:36 AM | Julie Johnson (Administrator)

    Law firm is currently seeking a Real Estate Paralegal to support attorneys in our growing and vibrant real estate and real estate finance area.  The firm’s real estate practice area provides representation for local, regional and national developers and owners serving the industrial, office, retail and multifamily markets, as well as to lenders who provide the financing for development projects.  Candidates must have excellent interpersonal and communication skills.  We’re looking for someone who is eager to take on responsibility and work in a busy, collegial work environment while receiving competitive compensation and benefits.

    Essential Duties and Responsibilities

    Daily tasks change depending on client and project needs and priorities.
    • Maintains a customer service attitude at all times
    • Analyzes loan commitments and drafts, revises and finalizes loan documents and miscellaneous real estate documents, including UCC financing statements, deeds, and closing documents
    • Reviews borrower organizational documents for signing authority, entity term and various HUD-required provisions
    • Conducts title, lien and litigation searches
    • Reviews title commitments and surveys and coordinates any needed corrections
    • Manages the loan closing process from inception through closing and post-closing, if applicable
    • Coordinates the filing of recordable instruments in numerous jurisdictions
    • Works closely with partners, associates, clients, opposing counsel, title companies and surveyors in handling commercial transactions and manages documents and working files throughout the transaction
    • Proofreads legal descriptions and other document content for accuracy
    • Assembles pre-closing and closing packages for submission to HUD and prepares closing binders.

    Knowledge, Skills and Abilities Required
     
    • Knowledge of commercial real estate, acquisitions, and financing processes is preferred
    • Solid foundation of legal, corporate, and business corporate practice terminology, process and governing authorities
    • Ability to be resourceful with experience in coordinating all phases of a closing, including post-closing duties and preparation of closing binders
    • Proficiency in MS Office applications
    • High attention to detail and excellent organizational skills in order to meet deadlines in an atmosphere of changing priorities
    • Ability to work both independently and as part of a team
    • Critical thinking skills in order to make informed decisions regarding daily work and exercise good judgment in bringing problems, concerns, or discrepancies to the attention of the supervising lawyer
    • Ability to effectively communicate with both internal and external audiences at all levels
    • Strong work ethic and initiative, coupled with a willingness to follow instructions and try new approaches
    • Research skills, including the ability to investigate factual issues by utilizing resources including local libraries, web sites, client repositories and other outside sources
    • Availability to work overtime when requested

    Education and Experience

    • A minimum of three years paralegal or equivalent work experience
    • Prior commercial mortgage or HUD lending experience a plus
    • College degree preferred – a paralegal certificate from an approved ABA program and relevant work experience may be considered as a substitute

  • 03 Jun 2016 10:15 AM | Julie Johnson (Administrator)

    A Litigation Paralegal at our firm is expected to be organized, dependable, detail-oriented and have a professional appearance and demeanor.  A Litigation Paralegal should possess strong writing and analytical skills and have the ability to handle a high volume caseload and prioritize multiple tasks. A Litigation Paralegal will work in an extremely fast-paced and continuously changing environment.

    Key Roles and Responsibilities

    The Litigation Paralegal will perform a wide variety of tasks for the medical malpractice department. These tasks include but are not limited to the following:
    • Manage high volume of cases
    • Interact with clients
    • Prepare documents, hard copy or electronic formats, for discovery responses
    • Redact discovery documents using Summation software
    • Upload, retrieve and profile case documents to client web databases
    • Conduct witness interviews
    • Review and organize medical and nursing records
    • Facilitate scanning and Bates numbering of medical records
    • Code medical record data into Summation software
    • Coordinate with facilities management team and scanning vendors on document imaging
    • Conduct preliminary legal research
    • Draft pleadings
    • Provide trial support including logistical and technological support

    Requirements:
    • Advanced proficiency in Microsoft Outlook and Word with an aptitude for quickly learning various other programs.
    • Prior experience in litigation practices and procedures.
    • Detail-oriented with strong organizational and time management skills.
    • Knowledge of document management systems, opening and organizing new files, preparing correspondence, editing, preparation and filing of pleadings.
    • Excellent administrative, writing, grammar and proofreading skills.
    • High level of discretion and confidentiality with the ability to operate under minimal supervision.

    Education and Qualifications
    • A minimum of two years of experience as a paralegal in a law office, preferably with experience in litigation medical malpractice and/or long term care
    • A Paralegal Degree or Paralegal Certificate is required; RP or CP certification or college degree preferred
    • Advanced skills in Microsoft Word and Outlook are required. Experience using Summation or trial management software is preferred

    NOTE:  This job description is not intended to be all-inclusive.  Employee may perform other related duties as required to meet the ongoing needs of the Firm.

© 2014, Indiana Paralegal Association, Inc. | P.O. Box 441342 | Indianapolis, IN 46244 |

317.686.3141 | info@indianaparalegals.org | technology@indianaparalegals.org

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