IPA's Job Bank

Among the many benefits of membership with the Indiana Paralegal Association is the popular job bank. Members have access to contact information for these positions through the Members Section of the website.  Below we have listed the current openings posted to our job bank. In order to review the listing with contact information, please click here and log in using your email address and password, then click on Members Section, then Paralegal Career Center, then IPA Job Bank.  If you are not a member and would like information on joining the association, please contact membership@indianaparalegals.org for assistance.

Employers and recruiters may post their paralegal job openings with us for the following fees:$50 for a 30-day listing; $75 for a 60-day listing; and $100 for a 90-day listing.  If you would like to list a job opening with us, please contact the Job Bank Director at jobbank@indianaparalegals.org.  Your listing will reach our entire membership. Email your job listing in Word format to the Job Bank Director, and feel free to review the postings below for ideas on preparing your own listing.

Only ads containing a job description considered appropriate for the skill set of a paralegal will be considered for posting.

Current Job Bank Listings    Updated on July 26, 2016

Julie H. Johnson

IPA Job Bank Director


  • 26 Jul 2016 2:48 PM | Julie Johnson (Administrator)

    Position Summary:

    Assists Trust and Estate Associates in account management services to clients through the development and delivery of strategic planning initiatives. Maintains contact with clients to administer estates, trusts and agency accounts. Reviews wills, trust and other legal documents to assist with carrying out all requirements.

    Job Duties & Responsibilities:

    ● Assists Trust and Estate Specialists as well as other department associates with guiding clients by responding to changes in their lives during the estate administration and trust termination process.

    ● Administers immediate and long-term trust and estate strategies.

    ● Assists Trust and Estate Specialists, Associates and Estate Planners with estate documents and structures (e.g.  wills, trusts, partnership agreements, irrevocable life insurance trusts, etc.).

    ● Provides administrative, clerical and technical support to the estate/trust settlement team and department associates, including but not limited to bill payment, recipient and statement set up, cash and security distributions and account opening/closing.

    ● Assists with creation of basic documents for accounts for change of fiduciary, waivers of appraisal, indemnification from valuation, etc.

    ● Participates in securing and managing real and personal property assets of estates and/or trusts.

    ● Ensures the financial policies, procedures, and internal controls comply with SEC reporting requirements, including Sarbanes-Oxley, to include best practices.

    ● Current working knowledge of tasks to be performed for each client and open items.

    ● Provides and/or oversees support activities, including answering telephones; resolving problems and inquiries of visitors; reviewing and controlling incoming and outgoing correspondence; and following up on departmental commitments.

    ● Schedules appointments, maintains calendar, and schedules and coordinates meetings, events and/or travel arrangements. 

    ● Establishes, updates, and maintains files, inventories and records and implements and maintains data management systems, as required.

    ● Facilitates a professional and ethical manner that is beyond reproach.

    ● Provides flexible, friendly and proactive service to clients.

    ● Participates in special projects as needed.

    Knowledge Skills and Abilities:

    ● Principles, practices and procedures of accounting including SEC reporting requirements, including Sarbanes-Oxley, to include best practices.

    ● Trust administration and estate settlement principles and theories knowledge.

    ● Working knowledge of Trust documents and Wills/Codicils used in estate planning; including tax liability reporting concepts, practices and procedures.

    ● Investment concepts, practices and procedures used in the securities industry.

    ● The Microsoft Office Suite of products.

    ● Providing appropriate recommendations for resolution of administrative issues pertaining to Trust and Estate administration.

    ● Preparing clear, effective, and professional presentations.

    ● Project management sufficient to successfully complete long and short-term projects.

    ● Active listening, giving full attention to clients and taking the time to understand the points being made by asking questions as appropriate and listening to responses.

    ● Verbal and written communication skills sufficient to prepare written and verbal presentations to senior management, co-workers and service providers.

    ● Communication skills and professional demeanor to interact with all levels of management, other associates and counterparts at other firms.

    Job Requirements:

    Four year undergraduate degree in finance or related field and/or paralegal degree/certificate from accredited institution with minimum of 3-5 years' experience in estate settlement and trust related work preferred.

  • 29 Jun 2016 10:04 AM | Julie Johnson (Administrator)

    Job type: Full time, M-F 9am-5:30pm
    Pay: Depends on education and experience level

    - Ability to read, write, and speak fluent Spanish and English
    - Warm, professional tone of voice in person and over the phone
    - Ability to write with proper grammar and punctuation
    - Basic office skills such as ability to use Microsoft Office and type at least 50 wpm
    - Associate’s degree in paralegal studies or at least 2 years of experience in a law firm setting as a legal assistant or paralegal
    - Experience specifically in the field of immigration law is NOT required

    Job tasks:
    Preparing immigration applications and exhibits according to attorney instructions
    Following written procedures and checklists to complete applications and other tasks
    Communication with clients to obtain information for completing applications

    Pay rate depends on experience and education, but we do pay on the higher end of the market rate.

    Required education:
    • Associate’s degree or currently enrolled in a paralegal studies program working towards an Associate’s degree or higher

    Required language:
    • Spanish

  • 29 Jun 2016 8:36 AM | Julie Johnson (Administrator)

    Law firm is currently seeking a Real Estate Paralegal to support attorneys in our growing and vibrant real estate and real estate finance area.  The firm’s real estate practice area provides representation for local, regional and national developers and owners serving the industrial, office, retail and multifamily markets, as well as to lenders who provide the financing for development projects.  Candidates must have excellent interpersonal and communication skills.  We’re looking for someone who is eager to take on responsibility and work in a busy, collegial work environment while receiving competitive compensation and benefits.

    Essential Duties and Responsibilities

    Daily tasks change depending on client and project needs and priorities.
    • Maintains a customer service attitude at all times
    • Analyzes loan commitments and drafts, revises and finalizes loan documents and miscellaneous real estate documents, including UCC financing statements, deeds, and closing documents
    • Reviews borrower organizational documents for signing authority, entity term and various HUD-required provisions
    • Conducts title, lien and litigation searches
    • Reviews title commitments and surveys and coordinates any needed corrections
    • Manages the loan closing process from inception through closing and post-closing, if applicable
    • Coordinates the filing of recordable instruments in numerous jurisdictions
    • Works closely with partners, associates, clients, opposing counsel, title companies and surveyors in handling commercial transactions and manages documents and working files throughout the transaction
    • Proofreads legal descriptions and other document content for accuracy
    • Assembles pre-closing and closing packages for submission to HUD and prepares closing binders.

    Knowledge, Skills and Abilities Required
    • Knowledge of commercial real estate, acquisitions, and financing processes is preferred
    • Solid foundation of legal, corporate, and business corporate practice terminology, process and governing authorities
    • Ability to be resourceful with experience in coordinating all phases of a closing, including post-closing duties and preparation of closing binders
    • Proficiency in MS Office applications
    • High attention to detail and excellent organizational skills in order to meet deadlines in an atmosphere of changing priorities
    • Ability to work both independently and as part of a team
    • Critical thinking skills in order to make informed decisions regarding daily work and exercise good judgment in bringing problems, concerns, or discrepancies to the attention of the supervising lawyer
    • Ability to effectively communicate with both internal and external audiences at all levels
    • Strong work ethic and initiative, coupled with a willingness to follow instructions and try new approaches
    • Research skills, including the ability to investigate factual issues by utilizing resources including local libraries, web sites, client repositories and other outside sources
    • Availability to work overtime when requested

    Education and Experience

    • A minimum of three years paralegal or equivalent work experience
    • Prior commercial mortgage or HUD lending experience a plus
    • College degree preferred – a paralegal certificate from an approved ABA program and relevant work experience may be considered as a substitute

  • 08 Jun 2016 2:25 PM | Julie Johnson (Administrator)

    Downtown law firm seeking litigation paralegal with a Paralegal Degree/Certificate to work in fast-paced insurance defense practice.  This candidate should possess excellent written/oral communication skills, research and writing skills, and high degree of attention to detail.  Strong computer skills a plus.  Competitive benefit package and salary.

  • 03 Jun 2016 10:15 AM | Julie Johnson (Administrator)

    A Litigation Paralegal at our firm is expected to be organized, dependable, detail-oriented and have a professional appearance and demeanor.  A Litigation Paralegal should possess strong writing and analytical skills and have the ability to handle a high volume caseload and prioritize multiple tasks. A Litigation Paralegal will work in an extremely fast-paced and continuously changing environment.

    Key Roles and Responsibilities

    The Litigation Paralegal will perform a wide variety of tasks for the medical malpractice department. These tasks include but are not limited to the following:
    • Manage high volume of cases
    • Interact with clients
    • Prepare documents, hard copy or electronic formats, for discovery responses
    • Redact discovery documents using Summation software
    • Upload, retrieve and profile case documents to client web databases
    • Conduct witness interviews
    • Review and organize medical and nursing records
    • Facilitate scanning and Bates numbering of medical records
    • Code medical record data into Summation software
    • Coordinate with facilities management team and scanning vendors on document imaging
    • Conduct preliminary legal research
    • Draft pleadings
    • Provide trial support including logistical and technological support

    • Advanced proficiency in Microsoft Outlook and Word with an aptitude for quickly learning various other programs.
    • Prior experience in litigation practices and procedures.
    • Detail-oriented with strong organizational and time management skills.
    • Knowledge of document management systems, opening and organizing new files, preparing correspondence, editing, preparation and filing of pleadings.
    • Excellent administrative, writing, grammar and proofreading skills.
    • High level of discretion and confidentiality with the ability to operate under minimal supervision.

    Education and Qualifications
    • A minimum of two years of experience as a paralegal in a law office, preferably with experience in litigation medical malpractice and/or long term care
    • A Paralegal Degree or Paralegal Certificate is required; RP or CP certification or college degree preferred
    • Advanced skills in Microsoft Word and Outlook are required. Experience using Summation or trial management software is preferred

    NOTE:  This job description is not intended to be all-inclusive.  Employee may perform other related duties as required to meet the ongoing needs of the Firm.

© 2014, Indiana Paralegal Association, Inc. | P.O. Box 441342 | Indianapolis, IN 46244 |

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